Change order challenges: Processing time and lost revenue
Being a small business, it is critical for GFE to be able to efficiently document and get paid for out of contract work. Before using Extracker, processing change orders involved manually pricing/compiling the change order in excel, updating an excel change order log, and e-mailing to GC. Field directed changes, involved handwriting labor, material, equipment using paper/carbon copy tags and transporting back to the office. GFE Project Manager’s are always managing multiple projects at any given time so the administrative time involved in these manual processes often led to delayed processing/payment.
Before Extracker, processing a change order for two hours of extra work could take two hours of administrative time! Additionally, an estimated 15% of T&M Tags were lost or unsubmitted, which resulted in lost revenue.
The Extracker Solution
Using Extracker, GFE’s field teams effortlessly document extra work on their mobile devices, add photos, and obtain electronic signatures. GFE’s office staff has real-time visibility to T&M tags created in the field eliminating the previous need to transport back to the office as well as eliminating the chance of the T&M tags being unsubmitted and lost revenue. GFE can convert T&M tags into priced change orders, update the COR log, and share with their customer with one click.
By switching to Extracker, GFE has been able to streamline their change order process resulting in 25% faster processing time using significantly fewer administrative hours.
"Extracker is a game changer! I can’t even quantify the benefit of having all of our change orders and T&M Tags just one click away."
Director of Operations
Remote Work Spotlight
The 2020 COVID Pandemic and Bay Area wildfires have brought new challenges to working remotely that GFE has never faced before. Extracker’s web-based platform has allowed our teams to communicate and work remotely that would not have been possible with our previous tools and would have resulted in lost revenue. Director of Operations, Aaron Elliott, was asked by a GC for a Change Order that required an immediate response. If GFE were still using paper tags, there’s no way he could have responded to the request in time. Using Extracker, he was able to create the tag and send him the Change Order Request in five minutes.
After using Extracker, GFE Norcal experienced:
- Reduced Change Order processing time by 25%
- Eliminated lost revenue from missing T&M Tags
- Significantly reduced overhead hours processing Change Orders
- Positive feedback from customers
- Improved productivity and communication